Employment Contract (Comprehensive) Permanent employee

Please fill out the Information in this form that we need to complete your contract

"*" indicates required fields

Your Name*

First Last

Your Email*

What will the date of this contract be?*

This is the date you give the contract to the employee

On what date does this contract take effect?*

This is the start date

This contract will be governed by the laws of the state of:*

This is the state that the employee works in

Employee Name*

First Name Last Name

Employee Email

If you don’t have the employee’s email, leave blank

Employee Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

What will the employee's position title be?*

Will a position description form a part of this contract?*

Yes

You don’t have to add a position description to the contract, you can issue a position description separately

Do you wish to include the employee's grade in the job description?

Yes

Position Summary

It is important that the position summary gives a brief and succinct overview of the position. The position summary should be reviewed in light of any relevant contract or industrial instrument. e.g. “The employee may work under direct supervision with regular checking of progress” or “An employee at this Grade applies knowledge and skills to a limited range of tasks.”

Key Responsibilities

It is important that the job description encompasses the employee’s key responsibilities and duties. The key responsibilities and duties should be reviewed in light of any relevant contract or industrial instrument. e.g. “receive and distribute incoming and outgoing mail” or “operating office equipment appropriate to the tasks to be completed.”

Competencies and Experience

This option allows a business to specify the main competencies (and related experience) required for the position. The competencies and experience should be reviewed in light of any relevant contract or industrial instrument. e.g. “ability to work under limited supervision” or “5 years previous experience in a clerical position”

Qualifications Required

e.g. Cert IV in Carpentry The qualifications should be reviewed in light of any relevant contract or industrial instrument.

What is the reason for drafting this contract of employment?*

Business Name*

e.g. Hillen HR Pty Ltd

What is the shortened name / trading name of the business?*

e.g. My HR Partner

What is the full name of the signatory of this letter?*

The signatory is the representative of the employer who will be signing the contract

What is the position title of the signatory of this letter?*

e.g. Director, CEO, Business Manager

Do you wish to insert a clause to have the position report to another position?*

Yes

What is the full name of the person to whom the Employee will report?

What is the position title of the person to whom the Employee will report?

What will the employee’s usual work location be initially?*

This could be a fixed location – e.g. Sydney Or you could state something like – various onsite locations through southern Sydney

Will the employee be initially employed on a probationary period?*

Yes

A probation period is usually 6 months and is an opportunity to assess whether things are working out

How would you like to express the employee's salary?*

Annual figure

Weekly figure

What is the weekly/annual amount of the employee's salary, excluding all superannuation payments?*

Please note, enter the amount excluding superannuation payments

At what frequency will the employee's wages be paid?*

Is the employee covered by an Award?*

Even if you pay above Award rates, your employee may still be covered by an Award. e.g. a plumber being paid above Award rates is still covered by the Plumbing and Fire Sprinkler Award

Name of Award*

What level is the employee classified as under the award?

If you’re not sure, leave blank

Does the modern award that applies to the employee contain a set number of days or weeks that their ordinary hours can be averaged over?*

This information comes from the Award

Will you be paying the employee above award rates?*

Yes

Not sure

Does the above Award rate cover overtime rates or do you pay overtime for hours worked in excess of 38 hours, or some other arrangement? Please provide details.

Please give details of any payments that are made if the employee works overtime, for example, do you pay a flat hourly rate or do you still pay time and a half and double time

Will the employee be entitled to participate in a bonus or incentive scheme?*

Yes

Do you wish to include a clause covering expenses and reimbursement?*

Yes

Do you wish to provide the employee with a company credit card for business use?*

Yes

Will you provide the employee with a mobile phone?*

Yes

Do you want to:*

provide the employee with a mobile phone

reimburse the employee for work-related calls

What is the maximum limit you will reimburse to the employee for work related mobile phone calls each month?

e.g. $30 per month

Will you provide the employee with a uniform to wear to work?*

Yes

Do you want to specify that the employee is responsible for maintaining skills and qualifications relevant to the role? If you select yes, you will be asked whether the employer will pay for the employee to attend relevant courses.*

Yes

Will the employer pay for any courses it requires the employee to attend?*

Yes

Will the business ever direct employees to attend training or educational courses?*

Yes

What is the name of the company representative responsible for approving expenses?

Do you wish to contribute more superannuation than the compulsory percentage amount of the employee's ordinary time earnings?*

Yes

What is the additional percentage of salary which the employer will contribute into the relevant superannuation fund on top of the minimum percentage? *

e.g. 1%, 0.5%

Has the employee elected to sacrifice part of their salary as voluntary superannuation contributions?*

Yes

What is the name of the employee's nominated superannuation fund?

If you don’t know, leave blank

Will the employee have a scheduled salary review?*

Yes

How regularly will the salary review occur?*

every 6 months

annually

other

Details of frequency of performance /salary review

Do you wish to include a section covering workplace surveillance?*

yes

What is the name of the person in charge of the company’s surveillance activities?

Please select any additional clauses you would like to include within the workplace surveillance section

vehicle surveillance (e.g. GPS tracking)

electronic devices surveillance

Is the employee a full time or part time employee?*

On what days of the week will the employee be required to work? (select all days that apply)*

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

What is the starting time for normal hours of work?*

What is the finishing time for normal hours of work?*

Is the employee required to maintain a current drivers' licence in order to maintain the duties of their position?*

yes

Do you want to include a clause specifying restrictions on the use of drugs and alcohol at the workplace?*

yes

Do you want to include a provision providing for a paid day off on a public holiday?*

yes

Do you want to include a clause about ‘Confidential Information’?*

yes

Do you want to include a list of specific ‘Confidential Information’?*

yes

Please list the documents, separated by a comma:

Do you want to include a clause to be able to direct employees to take annual leave?*

yes

Do you want to include a provision requiring the employee to resign all directorships, offices and positions held upon termination of employment from the substantive position?*

yes

What is the notice period required by either the employer or employee to terminate this contract?*

in accordance with the National Employment Standards

other period

How many weeks' notice do you require for a resignation?

Do you want to include a clause requiring the employee to assign all intellectual property created during their employment?*

yes

Do you want to include a provision which would restrain the employee from performing certain activities which may cause damage to the business, after the employment with the employer ceases?*

yes

Do you have any specific competitors?*

yes

Please list any of your specific competitors, separated by a comma.

In what geographical areas do you wish to restrain the employee from performing the various restrained activities (previously specified) after the employment has terminated? You will also have the option of including other areas. You can select as many as the options below as you wish.

The geographic restraint area needs to be reasonable

Do you wish to include a clause concerning mandatory vaccinations?*

yes

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